第一步: 找到三个成员
俱乐部 need a minimum of three members to be recognized as a legitimate club. 一个俱乐部需要一位会长、一位副会长和一位司库.
第二步: 制定宪法
章程必须描述扶轮社的使命, duities, 以及每年的过渡过程.
您可以创建自己的或使用 样本宪法 CAB提供.
第三步: 找一个顾问
顾问必须是CMU的工作人员或教职员工. 他们的职责是确保业务顺利进行, 同时让学生引领俱乐部的方向. 鼓励他们每月参加一次会议, 监督年复一年的过渡, 并接受俱乐部培训.
步骤四: 登记你的扶轮社出席
From the Presence Web app in MAVzone, select forms at the top of the screen, then select the 组织注册 form.
第五步: 等待电子邮件 (电子邮件保护)
The club advisory board will email you when they approve your club.
创建事件:
Go to Presence and press the "+" button in the top left corner from the menu press create then select event.
这将打开活动注册表单.
When creating your meetings always put your club name before, EX Accounting Club meeting.
Please fill out the form as detailed as possible as this helps expedite the event process and insure your event has all required aspects.
Please enter your events at least two weeks prior to allow time for processing.
创建重复会议：
When creating reoccuring meetings please select the reoccuring meeting button next to the date and time. 键入要重新发生的事件的所有日期.
事件确认:
请注意：直到您收到电子邮件确认, you do not have the space reserved and cannot hold your event. If your event has not been approve one calander week prior to your event, please contact (电子邮件保护)
Each club has an account associated where money can be deposited and spent. 收到您的帐户余额，请使用 账户余额申请表.
存钱：
Bring Cash or checks to the 学生生活 front desk; the desk attendant will deposit the money for you.
学生生活 also has credit card readers available for check out. To receive the money to your account you will need to bring all receipts and the settlement totals.
When hosting a fundraiser on campus you can take cash, check, or credit card. CMU cannot take Venmo or other forms of money transferring services.Sales tax will be applied to transactions that involve a sale. 捐款和俱乐部会费是免税的.
使用俱乐部的钱：
购物请求：提交你想要的商品的购物请求, They will be waiting for you in 学生生活 on the date requested. Please provide at least one week notice to allow time to shop, and/or shipping.
订餐表格： If you are ordering from Dominos or Jimmy Johns for your club, use the food order form. The food will be ordered and pre-paid, you will just need to pick it up. 取货后，请将收据副本寄至 (电子邮件保护)
报销要求: If you purchased items for your club using personal funds, you are eligible to get reimbursed. 请提交你的收据副本. CMU will not reimburse tax or if there is alcohol on the receipt.
Invoices: If your club requires and invoice to be paid, please email the invoice to (电子邮件保护)
旅行前：
-Do not make any purchases prior to 学生生活 approval- Any purchases prior to approval cannot be reimbursed.
- Schedule a travel meeting at least three weeks prior to any domestic travel.
- 国际旅行前6周.
请填写 旅游调查问卷; at the end of this form you will be prompted to set up a meeting with 学生生活 Pro-工作人员, 这次会议是你的机票, 汽车租赁, 酒店等. 将被预订.
Have an idea of how to cover the 成本 of the trip prior to scheduling a travel meeting.
During the trip, you will be able to make out-of pocket purchases for reimbursement once you return. 这可以作为食物, rideshare, bus tickets and other expenses that couldn't be purchased in advance.
在返回:
Look over 旅行 Expense report to ensure expenses were accurate, turn in hotel folios and receipts to 学生生活 pro-staff to process your reimbursement.
You may use your club funds for printing posters and other materials you need for your club.
8.5X11-$.05 /页
11X17- $.07 /页
请将文件电邮至 (电子邮件保护) 待印刷.
筹款
鼓励扶轮社募款, 许多人的糕饼义卖都很成功, 事件收费, 餐厅之夜等.
俱乐部 can also earn money by driving for MAVrides ($80 per car) or by hanging stall street journals ($50 per campus quadrant)
When approaching businesses to ask for donations always check with 学生生活 prior, as many businesses already donate to CMU and we want to maintain positive relationships in the community.
To request funds from the 学生会联合会 you must first fill out the House Funding Request form. The requirements to be able to request funds is dependent on the current administration but as a rule of thumb, it is better to go to ASG after fundraising at least some of your initiative.
一旦资金申请填好, 你将与首席财务官会面，讨论你的要求, then you will attend and present at the House of Representatives meeting, 星期一7点, if your bill passes in the house you will present in the Senate Wednesday at 7:00. 然后你的法案将交给总统签署.
这不是一个有保证的资金来源, and may result in your request getting partially or fully denied.
All 俱乐部 are set to Transition to the following years leadership team on April 1st of each year.
All elections and incoming club leadership must be selected by April 30th.
When Presence goes into Transition club leaders and advisors will receive an email to update the Presence page. You will need to mark members as active or inactive, add new members and select new leadership. Once this is completed, the club's presence page will function normally.